Policies & Bylaws 2
You will find our organization policies and bylaws below. Only policies will be adopted by the Board of Directors. If any changes to the bylaws are needed, then a team of volunteers will be picked, and they will try to find a resolution and then submit it to the members for ratification. A member vote will then take place and will be adopted by the board of directors.
Structure
Board of Directors
The Board of Directors shall serve as the policy-making body of the organization, except as otherwise provided in these Bylaws. The Board shall ensure fair assessment and approval of new members by adhering to all applicable rules, regulations, policies, and bylaws. The Board of Directors shall fill vacancies as they occur and adopt or amend these Bylaws as necessary. The Board of Directors may revoke or deny membership, according to procedures it establishes, if it determines, in its sole discretion, that such action is in the best interests of the corporation and the community it serves.
The Board of Directors is a voluntary position. Members are elected to serve on the Board of Directors through a voting process.
The Board of Directors is required to respond to all correspondence in a timely manner.
Only one family member (as defined in the definitions) may serve on the Board of Directors at any given time.
Composition
The Board of Directors shall consist of between three (3) and nine (9) members. The exact number of members shall be determined by the Board of Directors, but such determination shall not occur more than once per election cycle.
Election
Members of the Board of Directors shall be elected by the Full Members of the Organization. One third (1/3) of the Board shall be elected annually to serve two-year terms, beginning at the Annual Meeting in the year of their election.
Members of the Board of Directors shall be elected through voting, according to procedures approved by the Board of Directors and published to members upon finalization of the election. Any Full Member may nominate one or more individuals (including themselves) as candidates for the Board of Directors, provided all candidates are Full Members of the Organization and in good standings at the time of nomination.
If a Board seat becomes vacant and more than six months remain in the term of the departing member, a successor shall be elected to serve the remainder of the term. If less than six months remain in the term, the Board may appoint a former Board member or candidate to complete the term, or it may choose to operate with fewer members until the next regular election.
When necessary, the Board may suspend the limitations on the maximum and minimum number of Board positions filled in an election, provided both of the following conditions are met:
No Board member may serve a term exceeding two years without being reelected.
The motion to invoke this clause shall be approved by at least two-thirds (2/3) of the sitting Board Members.
The election of Board members shall be conducted electronically. No member may cast more than one ballot in any given election.
Death or Resignation of a Board Member
If the number of Board members falls outside the range of three (3) to nine (9), the Board may continue to function provided all remaining members agree. If the Board agrees to fill a vacant seat, it may appoint a former Board member who consents to serve, subject to a two-thirds (2/3) vote. The appointed individual shall serve until the next regular election, at which point a member will be elected.
Meetings
Meetings shall be held once a month, primarily through communication software, with at least two in-person meetings annually. Board members are required to attend at least 80% of meetings online and at least 50% of meetings in person.
The Board Member has to be at least 8 online meetings and 1 in person meeting
All meetings will be recorded and logged for potential future use. After each meeting, the notes will be processed and shared with members, excluding any sensitive information, which will be restricted to Board of Directors only.
Each Board member will receive the meeting agenda and all relevant information one week prior to the meeting to allow time for review and preparation of any input or concerns regarding the agenda items.
Privacy Policy
Last Updated: December 24, 2025
Effective Date: December 24, 2025
Website: https://et-heal.org
Business Name: Ethical Heathen Alliance
Contact Information:
Email: Admin@et-heal.org
This Privacy Policy describes how Ethical Heathen Alliance (“we,” “us,” or “our”) collects, uses, discloses, and safeguards your personal information when you visit our website at https://et-heal.org (the “Site”) or use our services. We are committed to protecting your privacy and complying with applicable data protection laws, including the California Online Privacy Protection Act (CalOPPA), the California Consumer Privacy Act (CCPA) and its amendments (CPRA), and the General Data Protection Regulation (GDPR).
By using our Site, you consent to the practices described in this Privacy Policy.
1. Information We Collect
We collect the following types of personal information from users:
Contact Information: Email address, first name, and last name.
Demographic Information: Phone number, state, zip/postal code, and city.
Online Activity Information: Information collected through cookies and similar technologies, including your IP address, browser type, device information, and interaction with our Site (e.g., pages visited, time spent).
Social Media Information: Information from your social media profiles if you choose to connect or interact with us via social media platforms.
Payment Information: Information provided during payment processing, such as your payment method (e.g., credit card number, billing address) when using PayPal. This information is processed by our payment processor and is not stored on our servers.
We do not collect sensitive personal information (e.g., Social Security Number, financial account numbers, health information) unless explicitly required for a specific service.
2. How We Use Your Information
We use your personal information for the following purposes:
To provide, maintain, and improve our Site and services.
To process payments and manage transactions through PayPal.
To send you newsletters, updates, and promotional materials related to our organization (with your consent).
To respond to your inquiries and provide customer support.
To send you transactional emails (e.g., order confirmations, payment receipts).
To analyze user behavior and improve our Site’s functionality and user experience.
To send targeted advertising and promotional content based on your interests and interactions with our Site (including remarketing).
To comply with legal and regulatory obligations.
3. Legal Basis for Processing (GDPR)
We process your personal information based on the following legal bases:
Consent: We obtain your explicit consent to collect and use your personal information for specific purposes, such as sending marketing emails and using cookies for tracking and advertising. You can withdraw your consent at any time by contacting us at Admin@et-heal.org.
Legitimate Interests: We process your information for our legitimate business interests, such as operating and improving our Site, preventing fraud, and analyzing user behavior. We balance these interests against your rights and freedoms.
Contractual Necessity: We process your information to fulfill a contract with you, such as processing payments for services or products.
Legal Obligation: We process your information to comply with legal obligations, such as tax requirements.
4. Sharing Your Information
We do not sell, rent, or lease your personal information to third parties. We may share your information with:
Service Providers: We engage third-party service providers to assist us in operating our Site and providing services. These include:
Payment Processors: PayPal processes your payment information. Please review PayPal’s privacy policy for details on how they handle your data.
Email Marketing Platform: We use [Insert Email Marketing Platform Name Here] to send newsletters and promotional emails. This platform may collect information about your interactions with our emails. Please review the privacy policy of your email marketing platform.
Analytics Providers: We use Google Analytics to collect information about how visitors use our Site. Google Analytics uses cookies to track user behavior. You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on: https://tools.google.com/dlpage/gaoptout.
Legal Requirements: We may disclose your information if required by law, regulation, or legal process.
Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new owner.
5. Your Rights (CCPA/CPRA & GDPR)
Under the CCPA/CPRA and GDPR, you have the following rights regarding your personal information:
Right to Know: You have the right to know what personal information we collect about you, how we use it, and with whom we share it.
Right to Delete: You have the right to request the deletion of your personal information, subject to certain exceptions.
Right to Opt-Out of Sale: You have the right to opt-out of the sale of your personal information. We do not sell your personal information.
Right to Opt-Out of Sharing: You have the right to opt-out of the sharing of your personal information for targeted advertising purposes.
Right to Correct: You have the right to correct any inaccurate personal information we hold about you.
Right to Object: You have the right to object to the processing of your personal information for direct marketing purposes.
Right to Data Portability: You have the right to receive your personal information in a structured, commonly used, and machine-readable format.
To exercise these rights, please contact us at Admin@et-heal.org. We will respond to your request within 45 days.
6. Cookies
We use cookies and similar technologies to collect information about your use of our Site. Cookies are small text files stored on your device. We use cookies for the following purposes:
Essential Cookies: Necessary for the operation of our Site.
Performance Cookies: Used to analyze Site usage and improve performance.
Functionality Cookies: Used to remember your preferences and settings.
Targeting/Advertising Cookies: Used for remarketing and targeted advertising.
You can manage your cookie preferences through your browser settings or by using the cookie consent manager on our Site. Disabling cookies may affect the functionality of our Site.
7. Security
We implement reasonable security measures to protect your personal information from unauthorized access, use, or disclosure. However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.
8. Children’s Privacy
Our Site is not intended for children under the age of 18. We do not knowingly collect personal information from children under 18. If we learn that we have collected personal information from a child under 18, we will take steps to delete it.
9. International Data Transfers
We may transfer your personal information to countries outside the European Economic Area (EEA) or the United States. We ensure that these transfers are protected by appropriate safeguards, such as standard contractual clauses or other approved mechanisms.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the updated policy on our Site and updating the “Last Updated” date.
11. Contact Us
|If you have any questions or concerns about this Privacy Policy or your personal information, please contact us at:
Email: Admin@et-heal.org
We will respond to your inquiries within 30 days.
Political Policy
We do not allow politics in any of our activities, regardless of political affiliation—be it Democrat, Republican, or Independent. We believe that religious beliefs should not influence political decisions. While we respect and follow the laws of the land, we do not support actions or policies that divide the United States or contradict our core values.
NDA
1. Purpose
The Group provides educational materials, resources, strategies, and proprietary information exclusively to its members. The Member wishes to join the Group to access these benefits. Both parties agree to keep all shared information confidential.
2. Definition of Confidential Information
Confidential Information” includes, but is not limited to:
Educational content, course materials, lectures, and notes.
Member lists, contact information, and discussion forum data
Strategies, methodologies, and business plans shared within the Group.
Any information marked as “Confidential” or reasonably understood to be private given the context.
Exclusions: Information that is already public knowledge, independently developed by the Member without reference to the Group, or required to be disclosed by law.
3. Obligations of the Member
The Member agrees to:
Strict Confidentiality: Not disclose, share, reproduce, or distribute any Confidential Information to any person or group outside the Members of this specific Group.
No External Sharing: Specifically, the Member shall not share Group information with other educational groups, competitors, or third parties.
Limited Use: Use the Confidential Information solely for the purpose of personal education and benefit within the Group.
Protection: Take reasonable precautions to protect the Confidential Information from unauthorized access.
Digital Security and Prohibition on External Sharing
The Member explicitly agrees to the following digital restrictions:
No Recording: The Member shall not record, screenshot, screen-capture, or transcribe any live sessions, webinars, or digital content provided by the Group without prior written consent.
No Cross-Group Sharing: The Member is strictly prohibited from sharing, uploading, or distributing any Group Confidential Information to other educational groups, forums, Discord servers, Slack channels, social media platforms, or third-party websites.
Platform Integrity: The Member agrees not to attempt to bypass any digital rights management (DRM), password protection, or access controls implemented by the Group.
Account Responsibility:The Member is solely responsible for the security of their login credentials. Any access to Confidential Information via the Member’s account shall be deemed an action by the Member, even if the account was compromised, unless the Member reports the breach immediately.
4. Exclusivity of Benefits
The Member acknowledges that the educational benefits, resources, and networking opportunities provided by the Group are exclusive to current, paid/active members
The Member agrees not to distribute these benefits to non-members.
The Member understands that unauthorized sharing of benefits may result in immediate termination of membership and legal action.
5. Term and Termination
Duration: This confidentiality obligation shall remain in effect for as long as the information remains confidential.
Termination: If the Member violates this Agreement, the Group reserves the right to immediately revoke membership and seek legal remedies.
6. Remedies
The Member acknowledges that a breach of this Agreement would cause irreparable harm to the Group and its members. The Group is entitled to seek injunctive relief (a court order to stop the sharing) in addition to any monetary damages.
Penalties and Legal Remedies
In the event of a breach or threatened breach of this Agreement:
Immediate Termination: The Group reserves the right to immediately terminate the Member’s access to all educational materials, forums, and benefits without a refund of any membership fees.
Liquidated Damages: The Member acknowledges that calculating the actual financial loss from a leak is difficult. Therefore, the Member agrees to pay liquidated damages in the amount of $5,000 per violation as a reasonable estimate of damages, not as a penalty. This amount is in addition to any actual damages proven.
Injunctive Relief: The Member acknowledges that monetary damages alone may not be sufficient to remedy a breach. The Group is entitled to seek an immediate court order (injunction) to stop the Member from further sharing or threatening to share Confidential Information.
Legal Fees: In any legal action arising from a breach of this Agreement, the prevailing party shall be entitled to recover reasonable attorney’s fees and court costs from the non-prevailing party.
7. Governing Law
This Agreement shall be governed by the laws of The State of Kansas.
